PRIVACY POLICY

Pursuant to articles 13 and 14 of Regulation (EU) 2016/679 - General Data Protection Regulation (“GDPR”),
we inform you that the personal data provided by the data subject (“you”), for yourself or for the
organisation to which you belong, to the company Cesena Fiera S.p.A. (“hereinafter referred to as “we”), on
the occasion of or in connection with trade fairs, exhibitions, events, conferences/congresses,
championships/competitions and/or workshops (the ““Events”) organised, hosted or attended by us, also in
collaboration with third-party partners, are processed in compliance with the principles of lawfulness,
fairness, transparency, proportionality, necessity, accuracy, completeness and security and with the other
regulatory obligations in force.
Categories of data subjects. Processing operations and collection procedures
The data processed concern customers (i.e. exhibitors, visitors, buyers, conference/congress participants,
speakers at Events, participants in championships/competitions and/or workshops, concessionaires of
exhibition and/or advertising spaces, third-party organisers and sponsors who have held their respective role
during the last 10 years) and prospects (individuals who have expressed an interest in Events, over the last 10
years – for example, also by providing their business card or requesting information or quotes –journalists),
understood as natural persons over 14 years of age acting on their own account and/or as internal contact
persons of legal persons, entities or other organisations. The individual categories of data collected are listed
in our collection forms, which supplement this privacy policy.
Data is processed electronically or on paper and in a manner that is compatible with the purposes specified
below.
We collect data i) through online forms or paper forms or via pre-registration or participation apps filled out
by you and/or acquired by third-party operators authorised by us or ii) via mobile devices such as tablets and
smartphones present at the venue of the Events or iii) through a business card provided by you.
The collected data will be recorded and retained on the servers managed by Cesena Fiera S.p.A. and on those
managed by Italian Exhibition Group S.p.A.
The data collected may be processed by authorised personnel for the activities for which they are responsible,
within the limits strictly necessary for the performance of the respective activities assigned to them (e.g. legal,
commercial, marketing, administrative, logistics, IT and management control departments, etc.).
Purposes of processing
Data processing has the following purposes:
1. Fulfilment of contractual and legal obligations arising out of or in connection with the participation –
already contractually agreed upon or potential – of the data subject in the Events.
2. Planning and organisational management of the Events, for example issuing and paying for tickets,
accreditation and entrance passes (including checking whether payment has been made successfully via thirdparty
services), management of personal identification tags (with passport photo) for security reasons,
planning and managing specific services requested by you (e.g. set-up services, hotel booking and hospitality
services, ticketing, translations, hostesses, catering, escorting), managing the contracts we enter into with
third-party suppliers of goods and/or services used by you during or on the occasion of the Events; publishing
your name and surname or business/company name, phone number, fax number, e-mail, website, in the
public online and printed catalogue of the Event in which you are participating; communication, at your
request, of pre-contractual information (e.g. programmes, proposals, etc.) related to the Events, drafting
invitation letters for consular visa applications.
3. Sending (via email, ordinary mail, SMS, MMS, push-up messages, instant messaging functions such as
whatsapp, telefax, telephone calls with operator, social networks and other automated tools) of commercial
messages, advertising and sale offers for products/services that are similar to those of your interest or relating
to trade fair/congress products/services, i.e. relating to the fresh fruit and vegetable supply chain, agricultural
sector and/or related to them (e.g. sector publishing, championships/competitions, etc.) - activities collectively
defined as “soft spam”.
4. Profiling. Profiling is only relevant for privacy purposes if it concerns natural persons, that is, sole
proprietorships or partnerships and their partners/directors, or internal contacts of corporations, institutions
or organisations.
Profiling uses some of the data you provide us with and, in some cases, combines it with company data from
public databases (e.g. Business Register, CCIAA - Chamber of Commerce, Industry, Agriculture and Crafts).
For example, we process the following data:
i) in the case of exhibitors: name and surname, business name of the organization to which they belong,
contact details, residence or location, country of origin, website, sector of activity, types of product or service
offered, annual promotional / advertising budget, type of distribution - store, department store, concept
store, markets of interest, brand;
ii) in the case of buyers/visitors: name and surname, business name of the organization to which they belong,
job attachment, level of professional responsability, contact details, residence or location, country of origin,
website, year of foundation of the company, turnover, employees number, sector of activity, percentage of
business connected to Italy and to the foreign, Italian and foreign regions of interest, main categories of
products or services of interest to the buyer and / or marketed by the same also as a percentage of sales by
geographical area, categories of customers of the company, purpose of the visit;
iii) in the case of journalists: name and surname, contact details, sector and newspaper to which they belong,
country of origin, language,
iv) in the case of speakers at the Events/congresses/conferences: name and surname, contact details,
sector, skills/topics covered.
In some cases, if you are a customer or prospect, we will associate the data provided by you with additional
personal data acquired while you are visiting our websites or when using the services provided by these sites
(e.g. cookies relating to the pages of our website that you have visited, the country you are browsing from)
or through other communication channels (e.g. social media) or through services for sending bulk commercial
e-mails (e.g. what messages you have received, which e-mails you have opened, what proposals you have
accepted by performing specific actions such as opening an attachment or following our request to click on a
link to landing pages or attachments to the e-mail message, etc.).
In particular, profiling allows us to minimise the number of promotional messages that are sent to you, which
are not relevant to your likely expectations and needs, or that are sent to you through unwanted channels.
The limited nature of profiling does not exclude you from specific advantages or from the possibility of freely
exercising your privacy rights, nor does it have any specific legal effects; in particular, it does not in any way
affect your ability to participate in the Events and/or to use our services (e.g. online pre-registration,
purchase of services).
5. Only with your separate consent: communication of data to our third-party partners (e.g., Italian Exhibition
Group S.p.A., Cesena Fiera S.p.A., exhibitors or other operators active in the Events), for independent direct
marketing activities relating to goods/services concerning such third-party partners.
Legal basis for processing. Compulsory or optional provision of data and consequences of failure to provide
data
Data processing for the purposes set out in sub 1 has its legal basis in our need to fulfil the obligations arising
from the contract stipulated or to be stipulated with you (and to carry out all the activities necessary to ensure
that the commitments undertaken therein are correctly and completely fulfilled) and/or the legal obligations
connected therewith. Therefore, such processing does not require your prior consent and you are also free
not to provide your data. However, in this case, we will not be able to conclude the requested contract and/or
regularly provide the service requested by you or by the organisation to which you belong (e.g. allowing you
to participate in the Event of interest and providing you with related services) and/or we will not be able to
fulfil our legal obligations arising from the contract.
The legal basis for processing for the purposes set out in sub 2 is our legitimate interest to organise the
Events, plan and manage all organisational activities that will allow you to participate efficiently and effectively
in the Events and to handle relationships with third-party suppliers of goods and services that are functional
and/or connected to the Events.
In particular, the request for personal data and documents, especially for foreign guests, will make it possible
to understand such data correctly and, above all, to verify that the company applying for a travel visa is
reliable.
Therefore, such processing does not require your prior consent.
You are not obliged to provide data, but in this case, you will not be able to participate in the Event.
During the Events, videos (including voice) are shot and/or photographs are taken by us and/or
photographers and/or videographers authorised by us. Such generic images concern trade fair Events that
can be considered public events and are therefore processed, without requiring your consent, so that we
can publish them on our websites/landing pages and social profiles (e.g. Twitter, Facebook, WhatsApp,
YouTube, Vimeo, etc.) as well as on brochures, catalogues, flyers and other printed material promoting the
Events.
If, however, the above-mentioned images portray you in a recognisable way, Cesena Fiera S.p.A. may
publish them for the same promotional purposes on our printed materials, as mentioned above, or
electronic/digital channels intended for the public (e.g. catalogues, brochures, flyers, websites/landing pages,
blogs, social networks), only after having received your specific consent (which is the legal basis for
processing), given on site to our official photographer and/or videographer.
In the latter case, you may withhold your consent and thus prevent us from processing your image; however,
by giving us your consent, you expressly waive any financial compensation for the use of your image. You may
subsequently request, at any time, that the face shown in the images published online be blacked out, without
prejudice to the lawfulness of the processing carried out up to the date on which the images were blacked
out. Cesena Fiera S.p.A. does not guarantee that images will be blacked out on the online channels of thirdparty
independent data controllers.
The legal basis for processing for the purposes set out in sub 3 (soft spam) is our legitimate interest to freely
contact our customers, as well as prospects, in order to be able to offer them – through
electronic/phone/paper channels – new opportunities relating to services or products similar to those
previously purchased/contracted (in the case of customers) or to those for which interest has been expressed
(in the case of prospects), or relating to trade fair/congress products/services and/or those related to them
(e.g. sector publishing, championships/competitions, etc.). Consequently, the so-called “soft spam” described
above may lawfully take place even without your prior consent, which is therefore not necessary.
The legal basis for processing for the purposes set out in sub 4 (profiling) is our legitimate interest in
maintaining and analysing a limited set of information about you so that we can contact you more effectively
if you are one of our customers or prospects. Given the limited scope of data used in profiling, it also takes
place without your prior consent, which is therefore not necessary.
Processing for the purposes set out in sub 5 (transfer of data to third parties) takes place only with your
explicit consent (thus constituting the legal basis for the lawfulness of processing).
You are free to refuse to give your consent, but this will not affect your right to participate in the Events
and/or to receive the services you requested from us.
Communication and disclosure of data
For the purposes set out in sub 1 and 2, we disclose such data to: service providers in charge of managing
and maintaining our computer systems, websites and databases, photographers and/or videographers who
produce video and audio material or related post-production, journalists and newspapers, companies
providing services necessary for the organisation and management of the Events (e.g. installation of fittings
and equipment, publishers of printed and online catalogues, logistics, security, private surveillance, first aid,
hostesses, etc.), diplomatic representatives, consultants, banks (for making or receiving payments related to
the Events), personnel authorised by Cesena Fiera S.p.A. to process such data (Communication, Travel, Sales,
Marketing departments, etc).
For purposes under 3 and 4, the data are communicated to: companies appointed to carry out marketing
analysis, advertising, communication and/or public relations agencies, digital and print publishing companies
that produce our advertising or promotional materials, companies producing websites or blogs, web
marketing companies, persons in charge of designing and/or maintaining promotional materials, companies
managing and maintaining the computer systems, websites and databases used to organise and manage the
Events, image agencies.
Such third parties will process the data as External Data Processors in accordance with our written guidelines
and under our supervision.
As for all the purposes mentioned above, we also communicate data to third-party business partners
(including, for example, Italian Exhibition Group S.p.A. and Cesena Fiera S.p.A.), which are involved in the
implementation and/or promotion of the Events, who will process the data as independent data controllers,
joint data controllers or data processors.
You may request that we provide you with a list of our joint data controllers, independent data controllers
and data processors (see the “rights of the data subject” section of this privacy policy).
Transferring data abroad
In case of communication of data to third party recipients based outside the EU, the data transfer will take
place against adequate guarantees, consisting of the prior stipulation by the third importer of a contractual
agreement with us through which he, for the processing of its competence, undertakes to comply with
privacy obligations substantially equivalent to those provided for by EU legislation at our charge (through the
use of standard contractual clauses - or "CCS" - compliant at least with the text adopted by the EU
Commission, except for any additions and / or changes more favorable to the interested party).
In some cases of data transfer to cloud suppliers based outside the EU, these suppliers are subject to the
regulatory powers of local public authorities and in some situations, based on foreign legislation, (in the USA:
the Federal Trade Commission, 'Article 702 of the FISA and the Executive Order EO 12333) the importer may
be obliged to communicate the personal data transferred, in response to requests received from public
authorities, to meet the national security requirements (e.g. anti-terrorism) or application of local law (with
consequent possible access to data, of which the importer, based on local legislation, may not have to give
notice to the exporter and the interested party, who will therefore not be able to exercise the relative rights
normally recognized by the GDPR).
Therefore, in the abstract, the risk cannot be excluded that in certain and exceptional situations linked to the
aforementioned specific requirements, the foreign public authority may process such data without applying
substantially equivalent safeguards to those provided for by the GDPR to the data subject. However, the risk
that the American public authority actually has an interest in applying local legislation to the data transferred
appears to be reasonably negligible on the basis of the following circumstances:
i) the performance of the exporter (Cesena Fiera Spa) in favor of the interested parties whose
data the importer processes and the consequent data processing, have a limited object (the
provision of exhibition services) and a limited purpose (the management of processes technicalorganizational
functional to the aforementioned services and the fulfilment of legal obligations);
the performance does not involve the publication of personal opinions, comments or similar
information, nor the making available of services or products that can be used in activities against
national security;
ii) the types of personal data transferred are limited (eg personal, contact, contractual,
administrative data); no particular categories of data are transferred (e.g. on political and
religious opinions, biometrics); the categories of interested parties to which the data refer are
limited (exhibitors, visitors, participants in Events, buyers, journalists, speakers) and they
concern operators belonging to product or economic categories that are not reasonably relevant
with regard to national security purposes ( eg tourism, wellness, machine handling, sporting
activities, and so on).
Therefore, Cesena Fiera Spa believes that the CCS applied in the relationship with importers (in particular the
USA) effectively guarantee a protection of the rights of the interested parties substantially similar to that
provided for by the GDPR, regardless of the application of any additional measures to the treatment in
question.
The adoption of additional contractual measures by Cesena Fiera Spa towards importers (e.g. obligations to
communicate public access, the right to suspend or cease the transfer and to terminate the contract with the
importer, and the like), may be introduced at any time by the exporter upon the outcome of any information
provided to operators by the EDPB - European Data Protection Board following the judgment of the Court of
Justice of the European Communities (ECJ of 17 July 2020 which declared invalid in EU relations the bilateral
agreement called "Privacy Shield") .
The transfer of data to the non-EU country takes place in any case also because it is necessary for the
execution of i) a contract concluded between the interested party and Cesena Fiera Spa and / or precontractual
measures adopted at the request of the interested party, or ii) a contract stipulated between
Cesena Fiera Spa and another natural or legal person (e.g. our subsidiary, supplier, based outside the EU,
etc.) in favor of the interested party.
Duration of processing
In the case of purposes sub 1 and/or 2, we process the data for 10 years from the date on which the contract
is concluded (in the case of customers) or from the date on which the data subject’s data is collected (in the
case of prospects).
In the case of purposes sub 3 and 4, we process the data for 10 years from the collection of the data subject’s
data (in the case of customers and prospects).
We process the data for a period of 60 days, after each Event has ended, in the case of data made available
at collection points for requests of assistance that visitors and exhibitors have made to us (including any
insurance desk, Info points and First Aid).
We process the data contained in the promotional catalogue (printed and/or digital) of the individual Events
for a maximum of 2 editions of the catalogue.
We process certification data concerning the Exhibitions/Events until the end of the certification process,
and then until certification is complete.
We treat the data necessary for the purposes of computer security (eg log-in registrations, failed logs and
log-outs, when accessing restricted areas on the Cesena Fiera Spa websites related to the Events) for 1 year
from collection. The recordings of the logs related to the reading of Cesena Fiera Spa online privacy
information and the on-line actions (eg clicks, flags and the like) through which Cesena Fiera Spa is informed
of the data subject's consent are kept for 10 years from collection.
Should a dispute arise between you and us, or between you and our third-party suppliers, we will only
process the data for as long as it is necessary to safeguard our rights or those of the third-party suppliers,
that is, until a final judgement has been issued and fully executed or an agreement has been made between
the parties.
Data related to the drafting of invitation letters for consular visa applications (e.g. copy of passport, etc.) are
processed for 3 months from the end of the individual Event to which they relate.
At the end of this maximum period, the personal data will either be destroyed or rendered completely
anonymous.
Rights of the data subject
You have the right to:
- ask us to confirm whether or not personal data concerning the data subject is being processed and, in this
case, to obtain access to such personal data and the following information: a) the purposes of processing; b)
the categories of personal data concerned; c) the recipients or categories of recipients to whom the personal
data have been or will be communicated, especially if they are recipients based in non-EU countries or
international organisations; d) where possible, the retention period of the personal data or, if that is not
possible, the criteria used to determine that period; e) the existence of the right of the data subject to request
that the data controller rectify or erase the personal data concerning the data subject or restrict their
processing, or to object to their processing; f) the right to lodge a complaint with a supervisory authority; g) if
the data are not collected from the data subject, all available information as to their source; h) whether any
automated decision-making, including profiling, takes place and, at least in such cases, meaningful information
about the logic used as well as on the importance and expected consequences of such processing for the data
subject.
- if personal data are transferred to a non-EU country or to an international organisation, the data subject has
the right to be informed as to whether adequate safeguards are in place for the transfer of such data;
- request, and obtain without undue delay, to rectify inaccurate data; taking into account the purposes of
processing, the integration of incomplete personal data, also by providing a supplementary statement;
- request the erasure of data if a) the personal data are no longer necessary with regard to the purposes for
which they were collected or otherwise processed; b) the data subject withdraws the consent on which the
processing is based and there is no other legal basis for processing the data; c) the data subject objects to the
processing, and there is no overriding legitimate ground to proceed with the processing, or objects to
processing carried out for direct marketing purposes (including profiling for the purpose of such direct
marketing); d) the personal data have been unlawfully processed; e) the personal data must be erased in order
to comply with a legal obligation under EU or Member State law to which the data controller is subject; f) the
personal data have been collected in connection with the offer of the IT company to provide services.
- request that limitation of processing concerning you be applied in any of the following cases: a) the data
subject questions the accuracy of the personal data, for the period necessary for the data controller to check
whether the personal data are accurate; b) the processing is unlawful and the data subject objects to the
erasure of such personal data and, instead, requests that their use be restricted; c) although the data
controller no longer needs the personal data for processing purposes, they are necessary for the data subject
to verify, exercise or defend a right in court; d) the data subject has objected to data processing carried out
for direct marketing purposes, while awaiting verification as to whether the legitimate reasons of the data
controller prevail over those of the data subject:
- obtain from the data controller, upon request, information on third-party recipients to whom the personal
data have been transmitted;
- at any time, withdraw consent to the processing of personal data, if previously given for one or more
specific purposes; it is also understood that this will not affect the lawfulness of the processing based on the
consent given before it was withdrawn.
- receive the personal data concerning you, which you have provided to us, in a structured, commonly used
and machine-readable format and, if technically feasible, to have such data transmitted directly to another
data controller without hindrance on our part, if the following (cumulative) conditions are met: a) data
processing is based on the consent of the data subject for one or more specific purposes, or on a contract to
which the data subject is a party and for the performance of which processing is necessary; and b) data is
processed automatically (through software) – the overall right to so-called “portability”. The exercise of the
so-called right to data portability will not affect the above-mentioned right to erasure;
- not be subject to a decision that is based solely on automated processing, including profiling, which
produces legal effects that concern the data subject or significantly affect the latter in a similar way.
- lodge a complaint with the competent supervisory authority under the GDPR (that of its place of residence
or domicile); in Italy, it is the Garante della protezione dei dati personali (Italian Personal Data Protection
Authority).
You can exercise your rights by writing to the Data Controller, which is Cesena Fiera S.p.A., with registered
office in Via Dismano, 3845 — 47522 Pievesestina di Cesena (Italy), e-mail address: privacy@macfrut.com.
The company’s Legal Representative or the organisation’s Representative undertakes to make this Privacy
Policy available also to other data subjects belonging to the company or the organisation itself and whose
data he/she declares to provide legitimately. Likewise, the consent given for the purposes set out in point 5
by the company’s Legal Representative or by the organisation’s Representative, is understood to be extended
also to other data subjects belonging to the company or the organisation itself for whom the Representative
declares to legitimately provide the relevant data.

Macfrut Customer-Prospect privacy policy - Rev.2 – 23.08.22

CONSENT FOR PRIVACY PURPOSES

Having read this privacy policy,
I hereby express my willingness to allow my data to be processed for independent direct marketing purposes
by third-party partners of Cesena Fiera S.p.A (including, for example, Italian Exhibition Group S.p.A) - purpose 5 of the privacy policy.

Macfrut Customer-Prospect privacy policy - Rev.2 – 23.08.22

GENERAL REGULATION

Art. 1 – The exhibition event “MACFRUT – 42st International Exhibition of systems, technologies and services for the production, conditioning, marketing and transport of the entire fruit and vegetable industry will take place from 6 to 8 May 2025. Specifically, from 9:30 a.m. until 6 p.m. on Tuesday 6 and Wednesday 7 May and from 9:30 a.m. until 5 p.m. on Thursday 8 may 2025.

It will be held in Rimini at the Rimini Expo Centre – Via Emilia, 155, 47921 Rimini (RN), Italy, organised by Cesena Fiera S.p.A. (hereinafter referred to as: the Organiser), with registered office in Via Dismano 3845, 47522 Cesena (FC), Italy, Share Capital €2,288,012 - Business Register of Forlì-Cesena No. 01954020408 - Economic and Administrative Index No. 260193 - Tax Code/VAT No. 01954020408 – Code SDI J6URRTW.

VISITORS

Art. 2 – The trade fair is dedicated to professional visitors who will have free admission to the event following registration, by registering online on the website www.macfrut.com, or at the ticket offices at the trade fair premises. All operators must give proof of membership in their professional sector by providing a business card or another document that proves their activity.

For further information on tickets, access modes for visitors, invitations for student classes and much more, please refer to the dedicated page available on www.macfrut.com.

PARTICIPANTS – EXHIBITORS

Art. 3 – The following are allowed to participate:

A)All categories of professionals in the fruit and vegetable sector;

1)   In the Catalogue Sheet, in their reserved area, the representatives must provide a list of the Companies/Brands they represent and whose products and/or trademarks they intend to exhibit. The Organiser reserves the right, at any time, to request that exhibitors provide their agency agreements or documentation that proves this kind of relationship. If an agency agreement is not provided, the Organiser reserves the right to close the stand.

2)  Exhibiting companies may request to host other companies (Co-exhibitors) at their stand and must specify this in the participation request. This, however, shall not entitle companies to any discount. The Organiser reserves the right to authorise or not to authorise the request. If the request is not submitted and/or if authorisation is not granted, the Organiser reserves the right to close the stand. As a result, any arising liability towards the hosted companies and/or towards any third parties shall be entirely borne by the host company and/or the promoter of any third parties.

B)Trade associations, financial institutions and organisations with the institutional role of carrying out promotional activities in the sector, research activities and dissemination of information in a specific field.

The application request must be filled out online on the website www.macfrut.com.

The Organiser reserves the right to accept or refuse participation requests. The forms must be submitted to the Organiser, in their original copy, with means that prove that they have been received. Unless otherwise specified, the articles of these regulations shall be applicable to Participants purchasing an exhibition space and participants providing services.

Art. 4 – By submitting the participation request stamped and signed,  
Participants:

a)  request to take part in the event in accordance with the terms and conditions specified in the request;

b)  unconditionally accept the provisions of these regulations;

c)  choose the premises of the Organiser as their legal domicile, acknowledging the jurisdiction of the Court of Forlì-Cesena for any arising dispute;

d)  recognise Italian as the official language of the above-mentioned documentation (to be used also for commercial communications) and the applicability of Italian law.

PARTICIPATION REQUEST

RULES FOR PARTICIPANTS – EXHIBITORS

Art. 5 - The Organiser reserves the right not to accept participation requests if, when submitted, they are not supplemented by:

a) Downpayment:
- solution 1: for registration until 31^st october 2024 - 15% of the total amount (as specified in the participation request)

- solution 2: for registration starting from 1^st november 2024 - 30% of the total amount (as specified in the participation request), which shall be reimbursed if the request is rejected;

b) Participation request, duly filled out and signed in all parts, with the company’s stamp and signature of the legal representative, together with the unconditional acceptance of the provisions of the General Regulations.

By signing the participation request, applicants claim to be duly registered at the C.C.I.A.A. (Chamber of Commerce, Industry, Crafts and Agriculture) of the jurisdiction in which they reside.

The deposit can be paid as follows:

1) bank transfer payable to Cesena Fiera S.p.A. Bank: CREDIT AGRICOLE CARIPARMA fil. PIEVESESTINA

IBAN code – IT27W0623023914000043315864  BIC /SWIFT code – CRPPIT2P198.

Please specify the reason for payment DEPOSIT MACFRUT 2025 and the name of the participating company;

2) non-transferable cheque made out to CESENA FIERA S.p.A.

Requests will be accepted until no more exhibition spaces are available, including those that can be set up, at the sole discretion and judgement of the management, in areas other than the halls (e.g. the South Hall, the large rotunda in the centre foyer, any outdoor areas, etc.).

All companies requesting an exhibition space equal or inferior to 16 sq. m. must compulsorily have the pre-set package provided by the Organiser.

The Organiser reserves the right to add to a waiting list any participation requests that are either incomplete or copies of the original form.

The right of the Organiser not to accept a participation request shall also be subject to the fulfilment of any due administrative payments. Any special requests regarding the position of the stand shall not be acknowledged as binding for participation. Exclusion of competition shall not be allowed. If the participation request is accepted, the Participant will be notified by e-mail of its acceptance.

The remaining amount must be paid by 1^st March 2025 by bank transfer or non-transferable cheque payable to CESENA FIERA S.p.A.

If such payment is not made, the Organiser reserves the right not to allow the participating company, or any fitters appointed by the company, to set up the stand.

If the participation request is not accepted, the Organiser shall promptly notify the company, also explaining the reasons.

RULES FOR PARTICIPANTS PROVIDING SERVICES:

Participants providing services must submit the following documents:

a) Participation request, duly filled out and signed in all parts, with the company’s stamp and signature of the legal representative, together with the unconditional acceptance of the provisions of the General Regulations;

b) invoice for the services provided, as agreed with the Organiser of the trade fair; made out to Cesena Fiera S.p.A., with registered office in Via Dismano 3845, 47522 Cesena (FC), Italy - Tax Code/VAT no. 01954020408

The Organiser shall nevertheless be entitled not to accept the registration form if any due administrative payments have not been made.

ALLOCATION OF EXHIBITION SPACES

Art. 6 – The allocation of exhibition spaces shall be arranged exclusively by the Organiser, taking into account:

§   The date of arrival of the request, including deposit payment;

§   Exhibition packages requested;

§   Surface of the exhibition space requested;

§   Number of years at Macfrut;

§   Technical requirements.

Any indications or requests made by the Exhibitor shall be purely indicative and shall not be binding or influence the Participation Request.

Participants will be able to see the allocated space in their reserved area, which shall be considered tacitly approved unless notified otherwise via email info@macfrut.com within 24 hours.

The Organiser shall have the right to move a stand that has already been assigned, or move it to another exhibition area, and the participant shall have no right to reimbursement or compensation of any kind.

Due to specific layout requirements for this event, the Organiser shall have the right, in its own judgement, to change/reduce the standard size of the aisles in certain halls, and in several areas inside the halls, without compromising the safety and accessibility of these areas and without making any exceptions for Participants.

CHANGES, REDUCTION AND REPLACEMENT OF THE EXHIBITION SPACE

Art. 7 – The Organiser shall reserve the right to:

a) move, vary or change the allocated area in the interest and for the successful outcome of the event;

b) to modify or reduce the space that has already been allocated, as well as to replace it with another area, at its unquestionable discretion and at any time (even during the Exhibition), should the plan of the Exhibition be modified and/or in any other case.

TRANSFER - CANCELLATION - WITHDRAWAL RULES FOR PARTICIPANTS
Art. 8 – It is prohibited to sublet or transfer the stand or part thereof, even if this is done free of charge, without prior authorisation from the Organiser.

Participants who, after countersigning the participation request specified in Article 5, should not be able to take part in the event or should request to reduce the allocated exhibition space, shall promptly inform the Organiser in writing, explaining the reasons. Should the participant decide not to take part in the event, the following rules will be applied:

If participation requests are signed after the above-mentioned deadline established for the payment of the due amount (1^st March 2025), participants shall no longer be entitled to cancel, and shall be required to pay participation fees upon receipt of the related invoice.

Art.8 bis – RULES FOR PARTICIPANTS PROVIDING SERVICES

If participants providing services should cancel, the provisions agreed in each case with the Organiser shall be applied.

OCCUPATION AND SET-UP OF THE STAND

Art. 9 – With regard to the set-up of stands, including the possible rental of materials required for this purpose, the Organiser reserves the right to grant the status of "authorised supplier" to one or more companies, whose names shall be promptly notified to Participants together with the prices for their services.

The Organiser declines any responsibility for works carried out by authorised suppliers and for any other service subcontracted to third parties.

With regard to the terms of supply, the provisions specified in the reserved area of the website, in the reference page of each service, shall apply. Please note that, when requesting services through this online procedure, the related regulations must be accepted each time, thus also approving the relevant terms and conditions.

Art. 10– Please note that, if the due amount should not be paid, the participating company and any stand fitters appointed by the company shall not be allowed to set up the stand.

If the due amount is not paid immediately, Participants in default shall no longer be entitled to take part in the event. In addition to withholding the deposit already paid and claiming the related due amount, the Organiser shall consider the exhibition space free and may allocate it to another Participant.

Stand fitters wearing their badges and complying with occupational safety and health regulations may proceed to set up the allocated exhibition areas ONLY on the following days and at the following times:
Wednesday 30 April                                from 8:00 a.m. to 8:00 p.m.

Thursday      1 May                                    from 8:00 a.m. to 8:00 p.m.

Friday            2 May                                    from 8:00 a.m. to 8:00 p.m.

Saturday       3 May                                    from 8:00 a.m. to 8:00 p.m.

Sunday          4 May                                    from 8:00 a.m. to 8:00 p.m.

After these dates, any remaining works or changes shall only be carried out with the authorisation of the Organiser with a dedicated surveillance service at the expense of the participating company, between closing times in the evening and opening times in the morning.

To request this service, the request must be submitted to the Technical Department of the Organiser by 12:00 p.m. on the day concerned.

Any extensions to working hours on the last day of set-up shall be subject to approval from the Technical Department, and shall only be granted in exceptional cases. The costs for such services are specified in the service section of the website, in the dedicated reserved area. Any changes or exchanges of exhibition spaces must be authorised by the Organiser and shall be carried out at the expense of the applicants.

Exhibitors wearing their badges and complying with occupational safety and health regulations may access the premises on the following days and at the following times:

Sunday          4 May            from 8:00 a.m. to 8:00 p.m.

Monday         5 May            from 8:00 a.m. to 6:00 p.m.

The timetables of the Administration Office of the Organiser will be announced near the beginning of the event.

STAND DESIGNS

Art. 11 - All participating companies shall be obliged to occupy the allocated area with a stand that has technical and aesthetic characteristics compatible with the overall image of the event and shall be provided with flooring.

The stand shall bear the name of the participating company.

Since the exhibition areas are not equipped with partition walls, each company shall be obliged, at its own expense, to set up fittings that separate it from adjacent Participants; walls higher than 2.5 metres must necessarily be finished on the side of the adjacent stand in white or light grey colour.

In any case, Participants shall be required to set up their stands and keep them in a way that does not negatively affect the overall look, obstruct visibility for adjacent stands, or cause any damage to other Participants; it is also mandatory that the entire structure of flags, roll-ups and similar remain within its own exhibition area.

All double-sided graphics must be positioned at a minimum distance of 2 metres from the border with adjacent stands.

The fittings shall not negatively affect the overall look and obstruct visibility for adjacent stands. In particular, in the case of island stands (4 open sides) and peninsular stands (3 open sides), the use of perimeter walls at the stands shall be limited: such walls or obstacles must not take up more than 30% of each side of the stand.

With regard to large exhibition spaces, which include areas to be used as hallways, as established in the standard floor plan of each hall, it is forbidden to obstruct such spaces with fittings, unless otherwise authorised by the Organiser.

Please note that, if demonstrations/ trials/ tests are to be carried out at the stand, any counters/ showcases/ fittings required for this purpose must necessarily be positioned at a distance of at least 1.5 metres from the visitor walkway, unless otherwise authorised by the Organiser.

Stand fittings must remain within the allocated area, which is clearly indicated on the ground, and their height must be restricted, except for specific cases authorised in writing by the Technical Department of the Organiser, as follows:

1)    First row stands (facing the pools or, in the case of twin halls, stands facing the central hall), the maximum height shall not exceed 5 metres;

2)    a. Second row stands (stands adjacent to the hall walls between the 2nd and 3rd emergency exit doors, central area), the maximum height shall not exceed 5.5 metres;

b. Second row stands (between the 2nd and 3rd emergency exit doors): the maximum height shall not exceed 4 metres;

3)    Third row stands (after the 3rd emergency exit door): the maximum height shall not exceed 6 metres;

4)    The maximum height of stands occupying Hall B5D5 shall not exceed 5 metres;

5)    The maximum height of stands occupying the South Hall shall not exceed 4 metres;

6)    For stands in halls with even numbers, the maximum height shall not exceed 5 metres.

Notwithstanding the specifications in sections 1, 2, 3, 4 and 5, the machinery exhibited shall not be subject to height restrictions, as long as the hall is high enough.

The Technical Department also reserves the right, in its own judgement, to authorise the implementation of graphic elements only and fittings hung at heights exceeding those specified in sections 1, 2, 3, 4 and 6, provided that they do not obstruct visibility for adjacent stands.

The graphic elements and hanging structures must be assembled on the ground and raised by using motorised or manual lifting equipment.

Stands on two levels shall also be available:

a)    in areas located in the 2nd and 3rd rows (except for stands placed against walls), provided that their width does not exceed 50% of the total surface of the stand and not wider than 50 sq. m.

Therefore, stands on two levels are not allowed in the 1^st row.

 

In both cases, the maximum heights established for each group must be respected, as specified in sections 1, 2, 3, 4, 5 and 6 of this article.

At its sole discretion, the Technical Department of the Organiser shall reserve the right to approve designs with sizes exceeding the above-mentioned limits or with different features.

Participants will have to register their fitter within the exhibitor’s reserved area.

The fitter will then have to upload the set-up project in the exhibitor’s reserved area by the deadline scheduled (please find it in the schedule of deadlines on www.macfrut.com), which shall be subject to approval by the Technical Department of the Organiser.

Please note that the Technical Department will request additional documentation to be provided for non-standard set-ups, in the cases specified on the technical regulations.

Any liability regarding stand setup shall be borne by the Participant, which shall not expressly hold the Organiser liable for any damage caused to itself or third parties due to installation faults arising from incorrect calculations or imperfect construction. The Organiser reserves the right to require changes to be made to the fittings or to have them removed if installed without approval or if non-compliant with the approved design. The Organiser shall be obliged to check compliance with such characteristics beforehand and, in case of non-compliance, the exhibitor shall be required to comply with the obligations specified above. If the exhibiting company should fail to comply with the above, the Organiser shall have the right to reject its participation in the event and to claim, as compensation for damage, payment of the full amount for the exhibition space.
Communications regarding gaps, defects or delay in delivery of the stands from the participating companies which make use of the set up service provided by Cesena Fiera shall be taken into consideration only if submitted in writing, to be sent within the day after the discovery and in any case within the end of the exhibition.

Art. 12 – Participants agree not to damage the plaster and flooring and to use trestles or frames to hang up or hold objects. When setting up their stand, Participants (or their representatives) shall be obliged to use water-based paint only.

Any damage must be reimbursed: the materials exhibited shall serve as a guarantee of this. In fact the Organiser shall have the right to retain them, unless other possible forms of compensation have been agreed upon.

SAFETY REGULATIONS – FIRE PREVENTION – ELECTRICAL SYSTEM

Art.  13 – All the materials to be used for setting up the exhibition spaces (partitions, back walls, various fittings, platforms, coverings, fabrics, ceilings, drapings, carpeting, etc.) must be FIREPROOF, PRODUCED ACCORDING TO FIRE REGULATIONS OR MADE FIREPROOF AFTERWARDS pursuant to current regulations and subsequent integrations and amendments. For this purpose, Participants shall be required to submit to the Technical Department of the Organiser, prior to the start of the event, “Form A- Fire Prevention” duly and correctly completed in its entirety.

A copy of “Form A-Fire Prevention” and its associated certificates must be kept at the stand in the event of checks.

Each stand must be equipped with fire extinguishers with a capacity of no less than 34° 233BC, and with a rate of 1 per 100 sq. m. of exhibition space. The fire extinguisher must be placed in a central position inside the stand, in full view and ready for use.

Failure to observe the safety and prevention measures shall entitle the Organiser:

- to prohibit non-compliant fitters from operating at the Trade Fair Centre;

- to exclude Participants from taking part in the event.

All expenses for electrical systems within the stand shall be entirely borne by Participants, which shall be required to install them “up to standard” in compliance with current regulations.

All the components of the electrical system must comply with IEC standards and bear the Italian IMQ quality certification or its equivalent for Foreign Countries.

Following the installation of the systems at the stands, all Participants and Fitters shall be required to provide the Technical Department of the Organiser with “Form B- Electrical Systems”, which certifies the compliance of these systems with the applicable standards, by duly and correctly filling out the annexes (electrician’s certificate of registration with the CCIAA, declaration of compliance up to standard of the electrical system, former Ministerial Decree no. 37/2008 and the project if necessary).

A copy of all the documentation will have to be kept at the stand.

The electrical systems may only be connected to the grid of IEG Rimini Fiera exclusively by the official electricians of IEG Rimini Fiera after acceptance of the original copy of form B.

OCCUPATIONAL SAFETY

Art. 14 - Participants shall be required to observe the current provisions regarding occupational safety and, in particular, the provisions of Legislative Decree no. 81/2008 and subsequent integrations and amendments, and to comply with the DUVRI of the Organiser, which is available for download on the event’s website.

When entrusting parties to carry out stand set-up or dismantling works, or any other activity to be performed at the trade fair centre, Participants shall also be required to observe the following:

1) Participants will have to register the company/companies in charge of setup in their dedicated exhibitor area. If participants should set up their own stand, they will be classified as "Fitters". By “Fitter” we mean the party that has to actually bring their own operational staff to the trade fair during assembly and dismantling;

2) to verify the technical-professional qualifications of contractors and self-employed workers in relation to the work to be contracted or carried out through a service contract (Leg. Decree no. 81/2008 and subsequent amendments and additions);

3) to provide these same parties with detailed information regarding the specific risks that may arise in the environment in which they will be working, as well as information on prevention and emergency measures to be taken for their activities;

4) to coordinate protection and prevention measures against the risks to which workers are exposed, by exchanging information in order to avoid any risks due to interference between the activities carried out by the companies involved in the overall implementation works. Participants shall be required to promote a coordinated action, also sending their suppliers/ fitters/ contractors a copy of the DUVRI (Document on the Assessment of Risk from Interference of the Organiser) drawn up by the Organiser.

5) Stand Fitters, in any case, shall be required to submit their own POS (Operational Safety Plan) or DUVRI (in case of subcontracting) with reference to the activities carried out, which must remain available at the workplace. By accepting the General Regulations, Participants declare having carefully read the contents of the DUVRI of the Organiser, and agree to comply with its provisions and to submit a copy to their suppliers/ fitters/ contractors.

6) The Fitter must send in advance the list of companies involved in setup operations to the Technical Department of the Organiser, along with the documents attesting their technical and professional requirements, by uploading it on the fitters’ reserved area. Each company must register its workers, so that they can be granted access to the trade fair premises during assembly and dismantling.

WASTE DISPOSAL – DISPOSAL OF SURPLUS FOOD – RESTORATION AREAS

Art. 15 – Participants shall be obliged to return the exhibition space in the state it was in at the time it was occupied, therefore free from any adhesive tape, scrap materials, waste, etc.

The IEG Rimini Fiera Expo Centre carries out separate waste collection. Participants shall be required, during their time at the trade fair, to dispose of separated waste (paper, glass, PVC, plastic and cans) in the appropriate recycling areas located in each hall. General waste, instead, may be disposed of in the bins found in the aisles or outside the stands at closing times.

The cafés and restaurant areas inside the trade fair centre are equipped for the disposal of biodegradable products and use food serving products (plates, glasses, cutlery, etc.) made of biodegradable materials. Therefore, all biodegradable waste (food residues, plates, glasses, cutlery, etc.) produced in the restaurant areas must be disposed of in the appropriate containers for biodegradable waste located on site.

STAND DISMANTLING

Art. 16 – Stands may not be dismantled, neither entirely nor partially, and the exhibited materials may not be removed before the end of the event.

Participants who violate this rule shall be required to pay a contractual fine equal to half the gross rental fee for the stand. At the stands, activities involving the removal of samples, products and manufactured goods may be carried out, using only hand trucks/pallet jacks, from 5:00 p.m. to 7:00 p.m. on 8 May 2025, after showing the EXIT CARD.

On this date, in any case, we recommend removing any valuable, fragile or easily transportable items from the stands.

Stand dismantling shall be carried out on the following days and at the following times:

Friday            9 May             from 8:00 a.m. to 8:00 p.m.

Saturday       10 May           from 8:00 a.m. to 8:00 p.m.;

Participating companies allocated in pavilions A, C and Hall Sud must proceed with the dismantling no later than Friday 9 May 2025 at 6 p.m.

In addition, we specify the possibility of starting dismantling for Pavilions A, C and Hall Sud starting from:

Thursday      8 May             from 7.00 p.m. to midnight.

After these deadlines, if Participants have not completed all dismantling operations, the Organiser may proceed on its own initiative, and at the expense, risk and in behalf of Participants. Thirty days after the end of the trade fair, the Organiser shall be entitled to sell, without any formality whatsoever, the exhibited materials and samples that have not been collected by Participants. As payment for the fees owed by Participants, the Organiser shall keep the sum obtained from the sale. This remaining amount shall be kept at the Participant’s disposal for a maximum period of 6 days, after which the Organiser shall confiscate it.

Please note that, with reference to all of the above, the Organiser shall not be held liable, in any way, in case of damage to materials during the dismantling stage, during their removal, or during the period when they are left unattended at the trade fair centre.

Art. 17 – the Organiser shall be entitled to change the duration, opening and closing date, and the daily opening hours of the Trade Fair. This right does not bind the Organiser to pay participants any overall reimbursements or compensations of any kind.  

Exhibitors may access the Trade Fair Centre one hour before opening times (8:30 a.m.) and must leave the venue at closing times. The Organiser may, on request, authorise extension of stay or early entry behind payment.

RATES

Art. 18 - All exhibition spaces are kept easily visible and accessible.

Below the registration packages available:

 

The distinction between red area and green area can be found at the beginning of the registration process.

Please note that the storeroom of the prefitted setup has a master key lock.

All participating companies shall be required to pay a Registration Fee amounting to €600 (including: insurance as specified in Art. 23, listing in the catalogue, exhibitor badge according to the number of sq. m. purchased, 1 parking card, Wi-Fi connection for 5 devices and business matching platform access). In the event of one or more co-exhibitors, the registration fee amounts to € 800 for each co-exhibitor.
Stand cleaning is not included in the registration fee and can be requested during the registration phase or in the exhibitor’s reserved area, by indicating the stand size purchased, later than assignment received.

Registration fee for Represented Companies €100 (for products and information material to be displayed by the Participant at the stand of the company represented by the Participant).

All rates do not include VAT.

The Organiser reserves the right to add additional packages to the fees listed above. In any case, the generated contract will always depend on the customer’s choice.

PAYMENT FOR ADDITIONAL SERVICES – EXIT CARD

Art. 19 – Any due payments for the services requested must be made by bank transfer (see bank account details in Art. 5) or non-transferable cheque payable to CESENA FIERA S.p.A. with direct remittance. With regard to the technical services already included in the participation offer, these must be paid according to the same terms as for the occupation of the exhibition space (deposit plus due amount) as specified in Art. 5.

Any due amount for the services that have already been requested by any Represented and/or Hosted Companies at the stands of Promoting Institutions must be made to the Organiser exclusively by the Promoter concerned, according to the terms and conditions described above.

Please note that starting from 15 March 2025, all fees for the services will be subject to a 20% surcharge.

From 28 April 2025, services may no longer be purchased from the reserved area on the www.macfrut.com website.

From 30 April 2025, participants will be able to purchase services at the S.A.T.E. office at the Trade Fair Centre only, to be paid for at the time the request is made; please note that the fees will be subject to an additional 10% surcharge.

Services requested after 15 March 2025 will not be reimbursed in any way.

Before the beginning of the exhibition and in any case not later than 5 p.m of the last day of exhibition, an e-mail will be sent to Participants so that they can download their EXIT CARD, which is necessary to begin stand dismantling operations and to remove the exhibited products; participants must show this card at the entrance gates to allow each vehicle to enter and exit the premises.

If the invoiced amounts should not be paid, the Organiser shall be authorised not to issue the “Exit Card”, thus also withholding, as a right of compensation, any goods and fitting materials located at the company’s stand.

ENTRY CARDS

Art.  20 – The Organiser offers each Participant an entry card called “Exhibitor Badge”, available free of charge, in a number proportional to the square metres requested, as shown below:
until 15 sq.m. à 4 badges

from 16 to 32 sq. m. à6 badges

from 33 to 64 sq. m. à12 badges

from 65 to 96 sq. m. à18 badges

from 97 to 128 sq. m. à24 badges

over 128 sq. m.      à30 badges

All co-exhibitors shall be entitled to 2 badges, regardless of the number of square metres requested by the participating company.

In the reserved area, a card page will be activated where it will be possible to print the cards independently.

With these cards, participants can:

a)      enter the premises on the following setup days:

Sunday                   4 May             from 8:00 a.m. to 8:00 p.m.

Monday                  5 May             from 8:00 a.m. to 6:00 p.m.                      

b)      enter during the three days of the event from 8:30 a.m. until the closing time

c)      enter during the dismantling phase:

Friday                     9 May             from 8:00 a.m. to 8:00 p.m.

Saturday                 10 May           from 8:00 a.m. to 8:00 p.m.;

Participating companies allocated in pavilions A, C and Hall Sud must proceed with the dismantling within 6.00 p.m. on Friday 9 May 2024.

These cards are strictly personal and may not be transferred, not even temporarily.

PARKING

Art. 21 – The Trade Fair Centre is equipped with various parking areas, some of which are specifically reserved for exhibitors. Each exhibitor (including co-exhibitors) is entitled to a parking card, as per contract, regardless of the sq.m. requested from the participating company.

Such parking cards are valid exclusively for CAR parking during the exhibition days.
the parking card can be downloaded directly from the exhibitor reserved area.

SAFETY DURING THE EVENT - SURVEILLANCE

Art. 22– The Organiser, without being obliged to undertake any custody, commitments, or responsibilities, shall provide a night hour surveillance service:

from 8:00 p.m. on Monday, 5 May 2025 to 8:00 a.m. on Saturday, 10 May 2025.

Regardless of this, during the opening times of the Trade Fair Centre, Participants must supervise their stand and the products exhibited either directly or through their employees.

The Organiser shall be exempt from any obligation of custody for any products, materials, equipment, machinery, etc. brought to the stands of the Participants. The Organiser shall not be held liable in case of theft or damage to such items due to causes not attributable to force majeure, during the setup phase, during the event itself, and during stand dismantling.

DAMAGE – INSURANCE

Art. 23 – The Organiser shall not be held liable for any damage to people or property, caused by anyone or in any way. By accepting to participate in the event, the Organiser shall automatically provide each participating company with insurance coverage, as follows:

1 - MULTI-RISK INSURANCE FOR EXHIBITORS - PARTICIPANTS

What it insures: goods, equipment, furnishings, including the value of the stand for a total amount of €26,000.

Duration of coverage: period of permanence of valuables at the Trade Fair Centre, also during stand setup and dismantling.

Excess: fixed and percentage excess are applied according to the event/incident suffered, as per the policy signed by the organising company.

How to report damaged items: the insured party (individual participant) must notify, in writing within 48 hours after the incident, the Insurance Company (AON S.p.A.) and the Organiser.

2 - THIRD PARTY CIVIL LIABILITY INSURANCE

What it insures: civil liability for Participants and their staff during the exhibition, including stand setup (excluding operations involving the loading and unloading of goods/materials) and dismantling operations, as well as any demonstrations and trials. All other Participants shall be considered third parties. The insurance shall not cover damage to personal property and items kept in custody for any reason.

Maximum liability: €1,500,000 for each incident with a limit of €1,500,000 per person suffering bodily injuries and €500,000 for damage to property.

NB:

(*) In case of discrepancies, the ONLY VALID DOCUMENTS shall be the MULTI-RISK Insurance Policy for EXHIBITORS - PARTICIPANTS and the THIRD PARTY CIVIL LIABILITY Insurance Policy registered at the Organiser’s premises. The amount of the insurance is included in the Registration Fee (see Art. 18). Participants, however, shall be able to directly arrange the insurance coverage they believe is most appropriate and convenient for them, regardless of any arrangements previously made by the Organiser. In fact, Participants shall not hold the Organiser liable in any way for the presence of goods, equipment, furnishings, stands, etc. at the trade fair premises.

SMOKING BAN

Art. 24 – Pursuant to Law no. 3 of 16 January 2003 and to the Decree of the President of the Council of Ministers of 23 December 2003, smoking is strictly prohibited on the premises of the Trade Fair Centre. The smoking ban shall be indicated by appropriate signs bearing the phrasing "NO SMOKING", together with information on the related legislation, the penalties applicable to offenders and the parties in charge of ensuring the ban is observed, also assessing infringements. Such signs can be found at the entrances of the Trade Fair Centre and in the main areas. Other smoking ban signs are also present on the premises, bearing only the phrasing "NO SMOKING".  Offenders shall be required to pay an administrative penalty for an amount from €25 to €250. The amount of the penalty shall be doubled if the violation is committed in the presence of visibly pregnant women or infants or children up to the age of 12.  
The smoking ban shall be applied to electronic smoking devices too.
Municipal Police agents, Judicial Police and the officials of this Institution shall be in charge of ensuring the ban is observed and of assessing related infringements. Smoking shall be permitted only in the outdoor areas of the Trade Fair Centre and along the porches located outdoors, which are pointed out with specific signs.

PROVISION OF ALCOHOLIC BEVERAGES, DRINKS AND FOOD

Art. 25 – NB:

a) The amount of alcohol administered to visitors for tasting purposes only must be moderate.

b) It is also forbidden to take glasses, bottles and/or other glass objects away from the stands: such objects shall be placed in areas accessible exclusively to the staff of the participating company.

c) Any drinks and/or food provided to visitors or offered as a free gift or sample must mandatorily comply with Italian and European legislation, especially in terms of safety, personal health and their placing on the market.

d) Therefore, Participants shall personally bear any burden or responsibility also towards third parties in general in the case of false statements or for any damage arising from tastings/offers of products, which do not comply with legal requirements, thus entirely exempting the Organiser in this respect.

All participating companies shall therefore be required to comply with the above-mentioned safety standards and according to the legal provisions of the Covid-19 protocol, otherwise they shall bear all related responsibilities.

MACHINERY AND ITS USE

Art. 26 – All exhibited vehicles must be brand new and approved, or in the process of being approved for registration. Registration shall not be required for prototypes, which shall bear a specific sign explicitly indicating that it is a "prototype".

The machinery exhibited must not contain flammable liquids in its tanks. It may also not be operated without prior written consent from the Organiser, which shall assess, in each case and in its own judgement, whether to grant this opportunity or not.

If authorisation is given, this shall neither imply that the Organiser shall be held liable, nor shall it, however, exempt Participants from any liability regarding the operation of such machinery. Therefore, Participants must take all the precautions and measures necessary to prevent any accidents or fires, reduce noises, eliminate bad odours and avoid gas emissions. It is strictly prohibited to operate machinery or equipment involving the use of flames. In any case, the machinery must not prove to be a risk or cause disturbance to others.

The Organiser reserves the right to revoke, in its own judgement, any authorisation given as mentioned above, if there is a chance that incidents of any kind may occur.

If the machinery or equipment must comply with the laws or regulations in force, Participants must have them examined at their own responsibility and expense in order to obtain the related authorisation from the competent Authorities.

REGULATIONS FOR NOISE EMISSIONS DURING THE EVENT

Art. 27 - In general, Participants shall not be allowed to use devices reproducing music or sounds.  Any exceptions must be authorised by the Organiser and shall not exempt Participants from complying, at their own responsibility and expense, with the provisions of current legislation in terms of copyright, for which they shall bear full responsibility.

All participating companies that have submitted a regular request/form to the Organiser for the use of sound-emitting equipment (including sound-emitting equipment for the use of microphones, loudspeakers, etc.) shall operate at a noise level that ensures a suitable atmosphere during the course of business activities, which shall also be lower than what is prescribed by current regulations on this matter (Legislative Decree no. 81/2008, Title VIII, Chapter II). In any case, the noise level established by the Organiser shall always be lower than 80 decibels. Please note that the amplification system for sound emission needs to be separated from the system also used for lighting and the remaining machinery. Moreover, the loudspeakers must be directed towards the inside of the stand and not towards the outside.

The Organiser shall be entitled to demand (through written or oral notification from its staff) that Participants contain noise levels to decibels lower than those specified above if the Organiser, at its sole discretion and exclusive judgement, believes that the noise level produced by equipment or various machinery of the Participants involved may cause damage and/or disturb the activities carried out by other operators in their proximity. Sound levels will be checked by means of a sound level meter along the perimeter of the stand by personnel authorised by the Organiser.

In the event of non-compliance with the above provisions, including non-compliance with any demand to reduce noise levels to lower decibels than those specified in the first paragraph, the following penalties shall be imposed on defaulting Participants:

a) a verbal warning in the case of first infringement;

b) a written warning in the case of a second infringement;

c) After a third infringement, the power supply shall be interrupted (the participating company shall have no right to reimbursement or to receive compensation of any kind). The power supply shall be interrupted after having given 15 minutes notice and may last up to 3 hours, at the sole discretion of the Organiser. The Organiser shall not be held liable for any damage, of any kind or nature, caused by the participating company and/or exhibited materials, and from the application of the penalties established in the event of non-compliance with the provisions of this article.

Notwithstanding the above-mentioned provisions and the commitment of the Organiser to ensure that all Participants are compliant, the Organiser shall not be held liable in any way if, due to a possible illegal conduct of the Participant, any damage should be caused to other operators. Such matters must be solved directly by the Participants involved, thus exempting the Organiser from any burden and/or responsibility.

ADVERTISING

Art. 28 – The advertising media are managed by the Organiser, which shall have the right to implement, at its sole discretion, any advertising solution it deems appropriate. Various solutions and implementation methods will be available on the www.macfrut.com website.

After evaluating requests from customers, the Organiser reserves the right to add new advertising media that have not already been specified, in compliance with the rules set out in the following paragraphs. While Participants have total freedom in implementing advertising activities at their stand, it shall be prohibited for them to carry out any kind of advertising that may disturb or create direct comparison with other Participants or that, in any way, is detrimental to the trade-oriented spirit of the exhibition. In detail, it shall be prohibited for participating companies to:

a) implement any kind of advertising in the areas inside and outside the trade fair centre that are not carried out at their stand;

b) distribute advertising materials outside their own exhibition space;

c) distribute any kind of leaflets or advertising media outside the stand areas allocated, both inside and outside the trade fair centre;

d) display any signs and/or samples, even for information purposes, on behalf of companies that are not listed in the registration form and not represented;

e) any show or entertainment initiative, of any kind or nature, even if confined to the stand or aimed at presenting products, without prior authorisation from the Organiser.

Specifically, it shall be forbidden for all participant companies (including exhibitors, co-exhibitors, hosted companies and represented companies) to publish logos or trademarks on the official advertising materials of the Organiser other than those previously and necessarily agreed upon with the Organiser.

Notwithstanding the afore-mentioned clauses, any form of propaganda and advertising outside the allocated exhibition space shall be allowed only if previously authorised by the Organiser and subject to payment of the fees indicated in the published price lists. Any liability arising from the content of advertisements shall remain the full and sole responsibility of the participating company.

Subject to compliance with the above-mentioned restrictions, the participating company shall have the full and exclusive burden and civil, administrative and criminal liability for any advertising activities carried out. Participating companies shall therefore be fully held liable towards other Participants and/or third parties in general with regard to the contents of advertising messages or for the violation of regulations, including those regarding competition. Failure to comply with the above-mentioned prohibitions shall result in Participants being required to pay, as a penalty, a sum amounting to €2,000 (two thousand) for each act that violates the above-mentioned provisions and ascertained by the Organiser, which shall reserve the right for any further compensation claims for the most damage incurred.

RETAIL SALES

Art. 29 – It shall be strictly prohibited to sell with the clause "immediate delivery" or to provide services at a charge.   Participants shall bear full responsibility in the case of violation of such prohibition, excluding any burden and/or responsibility attributable to the Organiser.

Any disputes concerning relations with other professionals attending the event, and arising from the above-mentioned violation, must be resolved directly between the Participants involved, thus exempting the Organiser from any burden and/or responsibility in this respect.

OFFICIAL CATALOGUE OF THE EVENT AND GUIDE MAP

Art. 30 – Without taking on commitments or responsibilities of any kind, the Organiser shall oversee the distribution of free copies of the Official Catalogue featuring the information gathered from the data entered in the catalogue, in the reserved area on the  www.macfrut.com website, at the latest by 01 March 2025.

The data can be entered in the catalogue once the exhibitor’s reserved area access are received.

The data provided in the Catalogue shall also be used to enter the list of companies in the guide map.

If Participants should not submit the forms mentioned above by this deadline, the Organiser shall publish the data already in its possession relating to previous editions. Participants shall bear full responsibility for the data provided in these forms, which will be entered in the catalogue, exempting the Organiser from any responsibility with regard to any false statements made.

Any other technical or advertising-related information may be added by Participants, upon request and at a charge.

In particular, the company name and the products of represented companies participating in the exhibition in the spaces allocated to the representative, may be entered in the catalogue at a charge of €100 for each company name entered.

The catalogue of the event is the only official publication made by the organisers.

Any other publication for advertising purposes carried out by private individuals, except for official publications made by the Organiser, shall not be authorised.

INTELLECTUAL AND INDUSTRIAL PROPERTY

Art. 31– Participants shall bear full responsibility with regard to the ownership of rights on trademarks and other distinctive features, patents, industrial inventions, industrial designs and copyrights concerning all exhibited products and/or machinery. The Participants shall therefore exempt the Organiser from any burden and responsibility in the event of violation of such rights, and in any case of violation of the rules aimed at safeguarding competition, both towards other Participants and towards third parties in general. Any disputes in this respect between Participants, or between Participants and third parties, must be solved directly by the parties involved, thus exempting the Organiser from any burden and/or responsibility.

Art. 32 – The Organiser claims as its exclusive property, in addition to the event’s trademarks and all its trademarks in general, also the name “MACFRUT - International Exhibition of systems, technologies and services for the production, conditioning, marketing and transport of fruit and vegetables” with all its variations, abbreviations, simplifications and initials. It shall be prohibited for anyone to use them without prior written consent from the Organiser.

SUSPENSION, CANCELLATION, POSTPONEMENT

Art. 33 – If, for any reason, including force majeure, the Exhibition cannot take place and/or is postponed, confirmation of participation will be automatically cancelled and the Organiser may retain the fee paid by the participant for the next edition of the Exhibition or, if need be, reimburse such fee to the participant.

If, instead, the Exhibition should be suspended after its opening date, the following shall apply:

a)  in case of cancellation due to force majeure, Participants are not entitled to a refund;

b)  in any other case, the Organiser shall reimburse Participants the rental fees in proportion to the duration of loss of use. The Organiser shall not be obliged to pay any refunds or compensation of any kind for any of the previous hypothetical cases.

Art. 34 – Communications and complaints of any kind shall be taken into consideration only if submitted in writing. The Organiser shall decide on such matters and shall apply definitive and unquestionable measures.

CONFERENCES, COMPETITIONS AND BUSINESS MEETINGS

Art. 35 – Conferences, competitions, business meetings and events may be organised by registered exhibitors during the Exhibition, subject to authorisation by the Organiser.

The Organiser shall not be held liable in any way if one or more business meetings scheduled should not take place, as well as if negotiations between buyers and Participants should not be successful. Any relationship between these parties shall be handled exclusively by the parties themselves with total exemption of the Organiser.

REGULATIONS

Art. 36 – The Organiser reserves the right to integrate, at any time, the General Regulations of the event with provisions aimed at managing the activities during the exhibition. Such provisions shall be mandatory for all Participants, since they are an integral part of these regulations.

If Participants and their employees should fail to observe the provisions contained in the General Regulations, this may lead the officials and staff of the Organiser not only to close the stand immediately, but also to withdraw entry cards to the trade fair centre and prohibit the Participant from accessing the areas where the stand is located. In such case, Participants shall not be entitled to any refunds or compensation but shall be obliged, instead, to pay any moral or material damage due to non-compliance on their part.

PHOTOGRAPHY DISCLAIMER PURSUANT TO LAW no. 633 of 22 April 1941 and subsequent amendments

Art. 37 – The Organiser reserves the exclusive right for any reproduction by means of photos, videos, drawings or other means, of both the trade fair complex and, specifically, of its stands. Only photographers authorised by the Organiser may operate in the exhibition halls. Participants expressly authorise the Organiser, through the photographers appointed by the latter, to take pictures of themselves, of their stand and of the exhibited products. The Organiser may use such photographs not only for journalistic/communication purposes but also for promotional/commercial purposes. Such materials shall not be used in contexts prohibited by law or that may damage the parties involved and their dignity. The layout and use of images for the above-mentioned purposes is to be considered carried out entirely free of charge. Photographs shall be processed by the Organiser in full compliance with Legislative Decree no. 193/2003.

The firm’s legal representative

                        (stamp and signature)

In particular, the provisions of the following articles of the General Regulations are expressly accepted pursuant to Art. 1341 of the Italian Civil Code and the provisions of the articles of the General Regulations specified herein:

Art. 3-4-5-6-7-8 (commitment or renunciation to participate);

Art. 9-10-16 (occupation and dismantling of the stand);

Art.13-14 (safety standards - fire prevention - electrical system);

Art.21 (exemption from liability for parking);

Art.22-23 (surveillance - insurance).

Art.31-32 (intellectual and industrial property)

Art.33-34 (suspension, cancellation, postponement)

The firm’s legal representative

(stamp and signature)